Inbox Pause is among many cloudHQ offerings that are replacing just how people email. Using email shouldn’t be as much of a problem as it is today. Email hasn’t changed since its inception within the 90s. cloudHQ looks to modify that, by giving a free of charge method to prevent the influx of emails, for any period of time. need a break from notifications? Use inbox pause, and you’ll receive your emails…later.
Many executives, in corporations of all sizes, are wrestling using the abundance of communication to arrive via E-Mail, now with all the unified communications in play, our company is beginning to receive our voice messages, faxes along with other communications into our email applications.
What you can do that will help you along with your sanity in handling the Clutter Factor? The clutter factor is email filtering (website category). Stop and look today! Do you possess over 3000 messages inside your inbox? Don’t know where to find that important piece of correspondence with a supplier or a client that could win you that very huge deal?
Guidance is out there. Many corporations use the Microsoft collection of products for his or her daily email. Microsoft Outlook 2003 is actually a powerful tool in managing your communications. Along with Microsoft Exchange 2003, businesses today will have a total solution for all their communications as well as the resources to control email effectively.
The Microsoft Outlook Rules Wizard is a terrific way to manage your Email and route the messages to some specific folder or location to enable you to review them at a later time or never. I have setup my Outlook to ensure that all of my CC’ed messages are routed to a particular folder in order that I will remove those messages and allow me to concentrate on messages that are directly delivered to me.
Flags are another great resource in the Microsoft Outlook 2003 application. Flags could be setup inside Outlook using many different criteria. I use flags like red for my urgent items, yellow for my not urgent yet still important, and green for all those none urgent emails. Once you sort your inbox with flags, the non-flagged messages continue to be sorted by Data/Time when they arrive.
Spam mail is a big problem for those organizations, regardless how big or small you are. I recommend the investment in a SPAM solution that enables you the consumer to handle your personal spam setting and not to depend on your computer administrator to get this done. IT Matters recommends solutions from SonicWALL to help organizations of size in managing the abundance of SPAM email. The most significant area about SPAM management is always to invest in a solution that fails to deliver the SPAM messages to your mailbox. The best solutions on the market sends a single email daily that you could undergo to control your SPAM. This saves you time and productivity dollars for both you and your entire team.
oUse your Executive Assistant – should you be fortunate enough to have one! This individual can reply to your current inquiries for meetings, information and then any other general information. This will allow you to concentrate on ghngst serious business email and hand over the others which simply consume the majority of your time and effort.
File your messages by using a logical approach on how your business works. For example if you work in sales, you may want to file your messages by Year, Month, Client, and Proposal. This way when you have information coming from a client, you already know where to find it later. This could save you time later on when finding this critical client or any other information. The new Microsoft Search Tool in Windows Vista and Office 2007 can make searching your Outlook even better.
Send a duplicate of critical messages to business colleagues, clients, as well as any other recipients to yourself. In this way there is a copy of your own email you are able to file away while not having to go through your sent items. In relation to your sent items, also file them into a different folder on a monthly basis to help you discover that important part of information later on, when someone says for you “Yeah, you sent it to me in May”. You can now discover it easily.